Careers – Administrative Assistant

Administrative Assistant

CWA Engineers Inc. (CWA) is an industry leading consulting engineering firm providing professional services to clients in Canada and around the world.  Our head office is located in the Broadway Tech Center, a modern and convenient facility by Broadway and Renfrew Street in Vancouver, adjacent to the Renfrew Skytrain Station. 

CWA provides services in a diverse range of industries, including Ports and Marine Terminals, Mining and Minerals, Infrastructure and  Wood Products.

With our expanding client base and growing project needs, CWA is seeking a qualified Administrative Assistant to join our dynamic team.

Duties and Responsibilities:

  • Perform secretarial and clerical duties with deliberate speed and accuracy without immediate and constant supervision.
  • Compose and distribute correspondences and emails.
  • Perform general office duties such as filing and photocopying.
  • Preparation and coordination of meetings, video conferences, events and presentations.
  • Arrange travel, hotel, and car reservations and prepare itinerary for the managers.
  • Exercise good judgment in recognizing scope of authority and protect confidential information. This includes many highly confidential correspondences, memoranda, contracts and proposals.  Candidate must be organized and able to prioritize tasks.
  • Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information.
  • Other assigned administrative work and ad hoc duties as needed.

Qualifications Required:

  • University or college graduate. At least 1 year of secretarial and/or clerical work experience and good grasp of English usage, spelling, grammar and punctuation. 
  • High proficiency in Microsoft Office 2010 Applications (Word/Excel/PowerPoint/Outlook), Graphic Software (i.e. Adobe Illustrator & Photoshop) would be an asset.
  • Strong interpersonal, oral and written communication skills. Must be able to write fluent well structured English text and edit technical material.
  • Strong editing and grammar skills and a penchant for creating professional reports, presentations and documents.
  • Be able to work with minimal direction and meeting tight deadlines.
  • Position may necessitate overtime on work days and weekends, as well as some travel.
  • Website experience a plus.

Personal Qualities:

  • Client service and public relations orientated.
  • Friendly, enthusiastic, personable and able to build harmonious working relationships with clients, co-workers and the general public.
  • Well‐organized & self‐disciplined.
  • Proactive, persistent & assertive, but not abrasive.
  • Able to work in a fast-paced environment of constantly changing deadlines & priorities, or independently with a strong sense of ownership and a desire to achieve constant quality improvement.

Applications:

This is an ideal opportunity for someone who is  seeking to take his or her career to the next level by taking on new challenges within a progressive, fast-paced and growth-oriented environment. If you have the required qualifications and an ambition to succeed, then we would like to meet you and further discuss the possibilities.

Qualified applicants are invited to submit their cover letter and resume including salary expectations to hr2@cwaengineers.com.  

We wish to thank all applicants for their interest and effort in submitting their application. However, only candidates selected for interviews will be contacted. No phone calls please.